Self-Study Assignment 3.4: Think & Act💡 Build a Real AI Work Assistant

Learning Objectives Addressed

• Describe how multi-agent systems collaborate to complete complex tasks within enterprise workflows.
• Apply basic workflow orchestration tools to conceptualise simple agent-based processes.
• Translate common workplace inefficiencies into potential agentic workflow opportunities.

Experience how AI can turn a real work problem into a usable assistant in minutes and understand where leadership judgment is still needed.

Step 1: Choose a Real Work Problem 

Think of one problem from your work that:

• Happens regularly
• Requires decisions, interpretation or information
• Causes delays, escalations or inconsistent outcomes

Avoid choosing:

• Vague ideas
• Innovation buzzwords
• "Nice-to-have" apps

Write your problem using this sentence:

We want to help [who] do [what] better.

Examples

• We want to help frontline supervisors interpret SOPs correctly.
• We want to help managers prepare fair performance conversations.
• We want to help leaders make sense of performance reports.

Your task: Write one problem statement.

Step 2: Define Your Assistant 

Answer these three questions only.

Who will use it?

• Who is the user?

What should it improve?

• What should become easier, faster or clearer?

What goes in and what comes out?

• What will the user ask?
• What should the assistant provide?

Remember:

• Keep your answers simple.
• Do not list features.
• Do not use technical terms.

Your task: Write your answers to all three questions.

Step 3: Build Your Assistant in Lovable 

1. Open Lovable.
2. Type one clear prompt describing your assistant.

Example prompts

"Build an internal assistant for managers to prepare performance conversations, summarize feedback and suggest next steps aligned to policy."

"Build a frontline assistant that answers SOP questions and suggests next actions based on context."

3. Let Lovable generate the app.
4. Try using it straight away.
5. Do not spend time polishing or making multiple changes.

Your task: Build the first version of your AI work assistant.

Step 4: Test and Improve Once 

Ask your assistant 2–3 realistic questions.

Then note:

• One thing that works well
• One thing that feels risky or incorrect

Update your prompt one time only and regenerate the assistant.

Stop after this first improvement.

Your task: Observe

• One thing that worked well
• One thing that needs improvement
• One change you made to your prompt

Estimated Duration: 30 minutes

Note: This is a practice activity and will not be graded or impact your programme completion. However, we strongly encourage participation for a more holistic learning experience.